Join businesses making their operation more efficient and profitable with the #1 scheduling tool.
Set up your clients and projects once, then every booking — one-off or recurring — flows straight to your team’s mobile app.
Keep every client in one place — contacts, sites, invoicing details and project history, all at your fingertips.
Each client can have as many projects as you need — sites, service types, assigned teams and everything that stays the same booking to booking.
Schedule one-off bookings in seconds — time, location, team member, checklist. Everyone stays in sync.
Set the pattern once — every few days, or chosen days of the week — and Xota drops virtual bookings onto your calendar, ready for you to book in with a click.
Your team works from the Xota app — upcoming shifts, checklists, photos, status updates — from anywhere on site.
Three tailored ways in, one source of truth. No more phone tag, forwarded emails, or paperwork lost between the office and the field.
One central source of truth to manage your whole business — from the first client call to the final signed-off invoice.
Upload images, manage contacts and store documents — everything about a client or project in one place.
Automate recurring bookings, reminders, proof-of-work requests and the client notifications that go with them.
Staff clock in and out from the mobile app with GPS locations, so you always know exactly who’s on site and when.
Build branded quotes, send them for approval and capture a signature before any work starts.
Raise and send invoices the moment bookings are signed off — with photos and paperwork attached automatically.
Raise purchase orders and keep track of what’s been ordered for which project or client — no more rogue spend.
Manage your whole workforce — holiday requests, recruitment pipeline, employee documents and records.
Keep every team member’s certifications current and track business-wide compliance — never miss a renewal again.
Rename “projects” to properties or sites, “bookings” to shifts or jobs — make Xota speak your language.
Start for free and scale as you grow. No credit card required.
Always free for individuals. Get started with one event type and basic scheduling.
Get startedFor individuals and small teams who need more scheduling power and integrations.
Get startedFor growing teams that need advanced scheduling, admin controls, and reporting.
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